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Document Control Coordinator

Department: Special Projects
Location: New York, NY

Position Description: Document Control Coordinator

Location: Jamaica, New York

 

Summary:

The Document Control Coordinator will be a key member of a Program Management Team that is managing a major airport redevelopment program. Responsibilities will include manual and electronic document control processes managing the receipt, processing, filing and distribution of project documents in a timely and efficient manner.

Responsibilities include:

  • Working in the Program Controls Group to insure that documents are properly received, logged in and entered into the document control system

  • Assist project managers and other team members by maintaining all project documents such as correspondence, meeting minutes, reports, drawings, specifications, approvals and related items in the document control system.

  • Assist projects managers in the prompt retrieval of documents.

  • Assist with file migrations to permanent storage locations.

  • Maintain the confidentiality and the careful handling required in managing various documents.

  • Perform audits and other administrative tasks as needed.

 

Requirements:

  • 1 to 3 years prior experience with document control functions as described.

  • Working in the Program Controls Group to insure that documents are properly received, logged in and entered into the document system.

  • Ability to work with Construction Project Managers and Senior Project Executives

  • Ability to use Microsoft Office: Word, Excel

  • Excellent written, verbal, and interpersonal skills

  • Ability to work in a fast paced environment

  • Attention to detail and ability to handle multiple tasks

  • Preferred:

    • Intermediate computer skills and web based document management experience

    • Prior experience on large public construction projects

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