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Document Control Manager (JFK)

Department: Special Projects
Location: New York, NY

Milhouse Engineering & Construction is a Chicago-based firm with 17 years of experience in the Aviation, Facilities, Gas, Power, Transportation, and Water/Wastewater sectors. Milhouse has experienced phenomenal growth evolving into a professional, full-service engineering and architectural consulting firm to provide Civil, Construction, Electrical, Energy, Mechanical, Environmental, Heavy Industry, and Structural engineering services along with Architectural services. With more than 200 professionals and offices in multiple locations across the country, Milhouse commits to delivering quality services on budget on schedule with integrity to clients in the federal, private and public sectors. Milhouse provides the highest level of total customer satisfaction by listening to, and responding to every client, and utilizing best business and technology practices. By developing and utilizing some of the industry’s “Best in Class” talent, Milhouse has received numerous awards and recognitions, including being named one of the 2017 winners of the “Chicago’s 101 Best and Brightest Companies to Work For” award for the 13th year in a row.

Job Description

Join our team and participate in a major airport redevelopment program. The Document Control Manager will be a key member of a Program Management Team managing a major airport redevelopment program.  Responsibilities will include manual and electronic document control processes managing the receipt, processing, filing and distribution of project documents in a timely and efficient manner


Duties And Responsibilities

  • Insure that the Program Team and Stakeholders comply with document management standards and procedures
  • Maintain project records, including assembly, distribution and storage of documents using a variety of tools including eBuilder, Microsoft SharePoint, ProjectWise and Office Suite
  • Receive, log, track, and distribute documents in both electronic and paper format for project record maintenance
  • Support the Program Controls Manager with overall project control needs, information access, project closeout activities and document management
  • Provide document controls and procedures training to all program staff members.
  • Assist project managers and other team members by maintaining all project documents such as correspondence, meeting minutes, reports, drawings, specifications, approvals and related items in the document control system.
  • Assist projects managers in the prompt retrieval of documents.
  • Assist with file migrations to permanent storage locations during the transition process
  • Maintain the confidentiality and the careful handling required in managing various documents.
  • Perform audits and other administrative tasks as needed to ensure the quality of the document control process

Minimum Qualifications

  • Bachelor’s degree in business administration, communications, or a similar work experience
  • At least five to eight years’ experience in document control for the planning, design and construction of large infrastructure programs
  • Ability to supervise a document controls group and interface with senior executives and managers
  • Excellent written, verbal, and interpersonal skills
  • Ability to work in a fast paced environment
  • Attention to detail and ability to handle multiple tasks
  • Strong skills in Microsoft SharePoint, ProjectWise and Office
  • Proficient use of Outlook, Word, & Excel software
  • Excellent organizational and interpersonal skills
  • Self-starter and independent worker

Preferred Qualifications

  • Experience in managing web based program management systems
  • Prior experience on large public construction projects
  • Strong spreadsheet skills for tracking and maintaining various logs
  • Schedule and budget management skills

Milhouse Engineering and Construction is an affirmative action/equal opportunity employer

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