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Project Manager

Department: Program Management
Location: Chicago , IL

Company Overview:

Milhouse Engineering & Construction is a Chicago-based firm with 16 years of experience in the Aviation, Facilities, Gas, Power, Transportation, and Water/Wastewater sectors. Milhouse has experienced phenomenal growth evolving into a professional, full-service engineering and architectural consulting firm to provide Civil, Construction, Electrical, Energy, Mechanical, Environmental, Heavy Industry, and Structural engineering services along with Architectural services. With more than 200 professionals and offices in multiple locations across the country, Milhouse commits to delivering quality services on budget on schedule with integrity to clients in the federal, private and public sectors. Milhouse provides the highest level of total customer satisfaction by listening to, and responding to every client, and utilizing best business and technology practices. By developing and utilizing some of the industry’s “Best in Class” talent, Milhouse has received numerous awards and recognitions, including being named one of the 2017 winners of the “Chicago’s 101 Best and Brightest Companies to Work For” award for the 13th year in a row.

REPORTS TO: Manager of Construction
SUPERVISES: Project Coordinators and Project Inspectors

OVERALL OBJECTIVE: Responsible for all aspects of project management including the bid & award, preconstruction,
construction and close out phases of an assigned project within the Residential Sound Insulation

JOB COMPLEXITY/SCOPE: The Project Manager is responsible for all aspects of project delivery. They are the single
point of responsibility and accountability for the project. Their roles and responsibility include but may not be
limited to: the management of support staff including Project Coordinators and Project Inspectors, coordination with
Customer Service Representatives, assist with review and approval of the contract documents, assist with bid review
and recommendation of award, pre-construction meeting, submittal review and approval, field measurement
meetings, material inspections, acoustical treatment construction within the homes, weekly progress meetings, cost
control, schedule control, quality control, coordination/communication and issue resolution with homeowners,
change management, punch list and project close out.
SUPERVISION: Reports directly to the Manager of Construction and acts independently to determine methods and
procedures on new or special assignments. Supervises Project Coordinator and Project Inspectors and coordinates
closely with Customer Service Representatives.

JOB DUTIES: Performs the below duties and all other duties as assigned.
Bid & Award

  • Assist in the review and approval of contract documents prior to advertise for bid.
  • Assist with pre-bid meetings and bid addendum as necessary.
  • Assist with bid review and recommendation of award as necessary.


  • Provide overall management of the Pre-Construction Meeting.
  • Manage submittal review and approval process.
  • Manage Field Measurement Meetings in all homes included in the contract, assist homeowners with acoustical treatment selections.

Construction Phase

  • Manage Material Inspections.
  • Manage Schedule Control including approval of baseline schedules and approval of weekly and monthly project schedules.
  • Manage Cost Control including quantity tracking and approval of monthly pay applications.
  • Manage Quality Control including contractor conformance with the contract documents.
  • Manage all coordination and communications with the homeowners including review of acoustical treatments planned for their home.
  • Manage HVAC design review meetings with the mechanical subcontractor and homeowner. Review plans and construction activities and secure homeowner sign off.
  • Visits homes on first day of construction and as needed to review work to be done, answer questions or address any concerns homeowners may have.
  • Provide day to day management of the Project Inspectors including their oversight of all acoustical treatment construction within the homes.
  • Meets daily with contractor’s superintendent on day’s progress and next day’s schedule.
  • Reviews and sign off on all reports prepared by Project Inspectors.
  • Reviews and signs off on all field orders.
  • Conducts punch-list inspection with contractor and homeowner.
  • Reviews QA/QC checklist filled out by Project Inspectors.
  • Issues Substantial Completion and Final Completion letters for each home.
  • Issues Substantial Completion and Final Completion letter for the contract.
  • Manage Project Coordinators in their role of project support.
  • Coordinate with Customer Service Representatives on communication with homeowners
  • Coordinate with Contract Administration on the overall management of the contract.

Close Out Phase

  • Manage the close out phase including product replacement, homeowner warranty packages and final contractor submittals.
  • Assist the Project Coordinator and Construction Administration with reconciling final quantities with the contractor.


  • Bachelor’s degree in Engineering, Architecture, Construction Management, or 8 years related experience, including residential home construction management experience and experience working with public entities.
  • Ability to use a computer, the Internet, and word processing, spreadsheet, and email software.

Flexibility and Adaptability

  • Recovers from disappointments and setbacks.
  • Works effectively with unstructured teams, situations, or environments.
  • Helps others adapt to changing environments and accept new situations.

Learning Oriented

  • Works to create a climate that values learning as a lifelong professional requirement.
  • Leads in establishing a climate that views errors and failures as learning opportunities.
  • Seeks opportunities to help others learn as teacher, coach, and mentor.

Oral Communications

  • Facilitates effective communication with senior technical and business associates.
  • Interacts with a wide variety of technical and business audiences.
  • Analyzes, determines, and presents the right message, verifying it is received as intended.
  • Effectively presents to clients, delivering key messages clearly and succinctly.


  • Promotes focus on team accomplishments, sharing credit.
  • Monitors individual and team morale; intervenes appropriately.
  • Evaluates individual and team effectiveness; recommends or makes improvements.

Problem Solving

  • Identifies and documents specific problems and resolution alternatives.
  • Helps to analyze risks and benefits of alternative approaches and obtain decision on resolution.
  • Facilitates reconciliation rather than divisiveness among individuals.

Written Communication

  • Produces written materials in business- and industry-specific technical language.
  • Adapts writing -- language, form, style, tone -- to different audiences.
  • Reviews the written materials of others and provides feedback and coaching.

Job duties in an office setting require the following:

  • Ordinary ambulatory skills sufficient to move throughout the office;
  • The ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force constantly to move objects;
  • Good hand-eye coordination; the ability to reach with hands and arms; and arm, hand, and finger dexterity, including the ability to grasp;
  • Close visual acuity to use a keyboard, operate office equipment, prepare and review data and figures,and view a computer monitor.
  • The ability to talk and hear;
  • The ability to work in an upper level of a high-rise office building (Cotter Chicago office and some client offices);
  • The ability to handle temperature changes consistent with inside environmental conditions; and
  • Mental abilities including remembering, reasoning, concentrating to remain on task, reading, problem solving, managing concurrent tasks, and the ability to understand and follow directions.

Job duties that require visiting a construction work site require the following:

  • Normal color vision;
  • The ability to ascend and descend ladders, stairs, scaffolding, ramps, etc., using feet and legs and/or hands and arms;
  • The ability to move across uneven surfaces and the ability to maintain body equilibrium to prevent falling on uneven or slippery surfaces;
  • The ability to stoop, kneel, or crouch;
  • The ability to stand for sustained periods of time;
  • The ability to work in confined spaces and narrow passageways;
  • The ability to work in high places; and
  • The ability to handle outside environmental conditions including extreme heat, extreme cold, loud noise levels, fumes, odors, dusts, gases, and oils.

Milhouse Engineering and Construction is an affirmative action/equal opportunity employer.

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